Who We Are
We provide executive search services to clients looking to recruit personnel for their businesses.
What does this Policy cover?
We at Loudon Partners take your personal data seriously. This policy:
- sets out the types of personal data that we collect about you
- explains how and why we collect and use your personal data
- explains when, why and with whom we will share your personal data
- sets out the legal basis we have for using your personal data
- explains the effect of refusing to provide the personal data requested
- explains the different rights and choices you have when it comes to your personal data
- explains how we may contact you and how you can contact us.
What personal data do we collect about you?
We collect the information necessary to be able to fit you to available opportunities and further information needed to assess your eligibility through the different recruitment stages. This information includes CVs, identification documents, educational records, work history, employment and references. We may also collect sensitive personal data about you and further process this data, providing you have given your explicit consent
Where do we collect personal data about you from?
The following are the different sources we may collect personal data about you from: Directly from you – this is information you provide while searching for a new opportunity and/or during the different recruitment stages. From an agent/third party acting on your behalf, e.g. interim management company. Through publicly available sources, e.g. LinkedIn, Internet. By reference or word of mouth – e.g. you may be recommended by a friend, a former employer, a former colleague or even a present employer.
How and why we use your personal data?
We use your personal data to match your education, skills and experience with a potential role. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to our client. If you are selected by the client to go through to the next stage, we will collect more information from you at the interview stage and onward.
Who do we share your personal data with?
Your personal data is shared with the client who initiates the search for which you are being considered, to ascertain if you are a good fit for the available position. We may also conduct checks on you to verify the information you have provided and, where we do this, we may share your information with, e.g. universities, former employers.
What legal basis do we have for using your information?
Our processing is necessary for our legitimate interests in order to be able to assess candidates’ suitability for potential roles, to find potential candidates and to contact clients and referees. If you are shortlisted as a candidate this may involve the processing of more detailed personal data including sensitive data, such as health information, that you or others provide about you. In that case we always ask for your consent before undertaking such processing. For clients, we may also rely on our processing being necessary to fulfil a contract for you, for example in contacting you.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to consider you for appropriate job opportunities.
The Right to be Informed – You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.
The Right to Rectification – You are entitled to have your information corrected if it’s inaccurate or incomplete.
The Right to Erasure – This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure, there are exceptions.
The Right to Restrict Processing – You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
The Right to Data Portability – You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and their’s safely and securely, without affecting its usability.
The Right to Object to Processing – You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities). The Right to Lodge a Complaint – You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
The Right to Withdraw Consent – If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes. We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests
- further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request. Please consider your request responsibly before submitting it. We will respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we will let you know.
How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular method of contact over another, please let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact Justin Gilbert at Loudon Partners (email@example.com ).